Pecos Conference is Now a Non-Profit!

Historic Vote in Alpine Brings Pecos Conference and the Cordell/Powers Prize under Southwestern Archaeology, Inc.

At the 2016 Pecos Conference Business Meeting, 87 of the assembled 96 members voted to approve the new bylaws for Southwestern Archaeology, Inc., making the Pecos Conference and the Cordell/Powers Prize permanent programs of the 501(c)(3) corporation. There were no votes against, but nine abstained from the vote.

Before the historic vote, Stephanie Welch, organizer of this years’ conference, described the difficulties that she had endured in obtaining a checking account, insurance, and a liquor license for the event.

To do so, she used the EIN (tax identification number) of Southwestern Archaeology, Inc. and some help from the Homol’ovi Chapter of the Arizona Archaeological Society.

With the assistance of Kim Spurr and Chuck Riggs, David Purcell followed with a presentation about Southwestern Archaeology, Inc., to the business meeting.

In doing so, he reviewed the formation of the Pecos Conference Steering Committee in 2012, the vote in 2015 to incorporate Pecos Conference as a not-for-profit, and Brian Kenny’s generous donation of Southwestern Archaeology, Inc. to be an umbrella non-profit organization.

Brian has had a long association with Pecos Conference, and for many years was the webmaster, hosting the Pecos Conference website on the Southwestern Archaeology, Inc. website.

During the past year, a transitional board was formed consisting of Brian, David, Kim, and Tom Windes, and bylaws were written to govern the new iteration of the organization.

David reviewed the key points of the bylaws, including the proposed eight-member board of directors, and the advantages to the Pecos Conference of a permanent, legal status.

After fielding several thoughtful questions from the assembled members regarding specific points in the bylaws, Tom Windes called for a vote, with Kim Spurr tallying the results.

What is next? The transitional board is currently working to address immediate needs of the new organization before we vote for a new board of directors.

We plan to open bank accounts for the Pecos Conference Seed Money and Cordell/Powers Prize funds and purchase from Charlotte Wolter the domain names that she secured for a new website.

We will also elect a new board of directors to replace the transitional board.

This will involve a nomination process and vote later this fall.

Position descriptions and the election process will be detailed on the current Pecos Conference website once they are finalized.

However, two positions on the new board have already been determined as per the approved bylaws. The first members of the new board are Stephanie Welch, the 2016 Pecos Conference organizer, who will be on the board for a one year term in a non-voting advisory position.

And Jeremy Moss, Pecos National Historic Park Archaeologist, will join the board as the 2017 Pecos Conference organizer. Once the 2017 conference has ended, Jeremy will remain on the board as the non-voting advisor, replacing Stephanie Welch, and Kim Spurr will join the board as the 2018 Pecos Conference Organizer.

Please check this site and watch for emails regarding the Southwestern Archaeology, Inc. board nominations, and other news about Pecos Conference and the Cordell/Powers Prize.

As a 501(c)(3), donations to the Pecos Conference Seed Money or the Cordell/Powers Prize are now fully tax deductible!

We plan to include a means of making donations to these programs through the new website, so please watch for that and consider us in your end-of-year charitable donations.

A final note: Southwestern Archaeology, Inc., has been operating since 1994, and was formally incorporated in 1998 as an educational non-profit in Arizona.

In addition to having been the past host to the Pecos Conference website (1994-2014), Southwestern Archaeology, Inc., also operated the Got Caliche? list serve newsletter for information of interest about topics relevant to southwestern archaeology (1995-2002).

We are in no way affiliated with Archaeology Southwest, formerly the Center for Desert Archaeology, a not-for-profit based in Tucson that publishes Archaeology Southwest magazine among many other educational programs.

Brian Kenny did donate the Got Caliche? list serve to Doug Gann at Desert Archaeology after 2002, which is the genesis of the weekly Archaeology Southwest email newsletter.

While many of us are members of Archaeology Southwest, and are proud to support their initiatives, Southwestern Archaeology, Inc., Pecos Conference, and the Cordell/Powers Prize have no affiliation with Archaeology Southwest.

Southwestern Archaeology, Inc., will develop and operate a website for Pecos Conference and the Cordell/Powers Prize, will provide the EIN for future events, will obtain an insurance policy for all of our activities, and will manage the funds of both Pecos Conference and Cordell/Powers Prize, and any future programs.

You will know us as the Pecos Conference or the Cordell/Powers Prize, but Southwestern Archaeology, Inc., will remain in the background to avoid any confusion with Archaeology Southwest.

New Draft Bylaws for the Pecos Conference Nonprofit

Dear fellow Pecos fans,

As some of you may know, after nearly a century of functioning as an intentionally informal organization, the Pecos Conference has incorporated as a nonprofit.

The new organization is known as Southwestern Archaeology, Inc., and the members of its preliminary board have drafted bylaws for all of us to review.

You can find them in the link below. Please take the time to read and digest them, provide any feedback in the comments, and of course bring your ideas to the Big Tent this August, so we can all discuss it together.

Thanks for all of your support of Pecos, in all of its forms.

Southwest Archaeology, Inc., Draft Bylaws

 

Regards,

Blake de Pastino

Conference webmaster

The Pecos Conference Needs You!

Dear 2016 Pecos Conference attendees

The Pecos Conference needs your help! If you have time to do one or two tasks, such as guiding attendees to parking or gathering trash bags, it will make a big difference.

Also, we’ve made it easy to sign up. We’re using VolunteerSpot (the leading online tool for volunteer sign-ups) to organize our upcoming sign-ups.

Here’s how it works:

1) Click this link to see our sign-ups on VolunteerSpot.

2) Review the options listed and choose the spot(s) you like.

3) Sign up! You do NOT need to register an account or keep a password on VolunteerSpot. But, if you do give them your email, the service will send you reminders about the spots you signed up for. Also you can use VolunteerSpot to trade slots or let us know if you can’t do a specific spot.

(Note: VolunteerSpot does not share your email address with anyone. If you prefer not to use your email address, please contact me and I can sign you up manually.

Click to View Volunteer Opportunities on VolunteerSpot

Welcome to the 2016 Pecos Conference!

If you’re like us, you’re already looking forward to this year’s meeting. Plan for August 4-7 in the lovely, cool ponderosa pines of the Apache-Sitgreaves National Forests, our host for the 2016 event.

We will have all the information you need – registration forms, merchandise options, catering menu, maps, driving directions, camping information, the best places to eat, drink or stay, and, above all, the schedule of posters and presentations – on this web site in the next few weeks.

Be sure to stay updated through Facebook or Twitter, as well!

Meanwhile, it’s never too early to start thinking about the papers or posters that you might want to present at the conference. We look forward to hearing your new ideas and findings!

Until then, happy field season!

Best wishes,

Stephanie

Stephanie M. Welch, M.A.
District Archeologist
Forest Service
Alpine Ranger District, Apache-Sitgreaves National Forests
p: 928-339-5079
f: 928-339-4323
StephanieWelch@fs.fed.us
P.O. Box 469 / 42634 Hwy 180/191
Alpine, AZ 85920
www.fs.fed.us